- Electronic Waste Recycling
- Hard Drive Destruction
- Data Wiping
- Document Shredding
- Battery & Paper Recycling
- Light Bulb/Lamp Recycling
NAID AAA Certification
What is NAID?
NAID is the acronym for the National Association of Information Destruction. This international trade organization enforces the highest standard of ethics for document and information destruction companies. Their mission is to promote personnel and procedural security and govern its members, their standards, and their ethics.
What Does Their AAA-Certification Mean?
Being a member of NAID doesn’t always mean AAA-certification. NAID members that are AAA-Certified serve to limit your liability in regard to compliance with Federal Guidelines. NAID’s AAA-Certification means your vendor has gone through the vetting process that ensures the understanding of legalities and compliance regulations associated with information destruction.
NAID is the only recognized source for security and ethics standards in the document destruction industry. Companies involved in the destruction of documents are eligible for membership, but more importantly, for certification. The difference between your vendor’s level of involvement with the association should be an important criteria in your decision making process.
The differences between having simply the membership and both the membership and certification are significant, so when evaluating potential vendors for your document destruction programs make sure you know who has what. Those who choose to just be members and not certified are included in the supplier directory and have access to the information NAID publishes regarding security guidelines. However, the AAA-certified member proves to customers that their service operates in strict accordance with regulatory standards and their compliance is randomly, and routinely, evaluated.
The criteria to becoming AAA-NAID-certified involves:
- Conducting background investigations prior to hiring employees
- Conducting county-by-county criminal record searches where the employee has resided for the previous seven (7) years
- Requiring new employees to sign confidentiality agreements
- Requiring drivers to meet all applicable licensing requirements
- Drug screening conducted at the time of hiring and at random
- Securing customer materials from unauthorized access before destruction
- Transporting customer materials properly during the time from customer custody to destruction vehicle to prevent any breaches of information
- Maintaining written policies and procedures for drivers and assisting employees
- Requiring employees to wear uniforms and picture ID badges
- Ensuring all customer materials remain secured and in the control and custody of the NAID member agent until destroyed by shredding equipment
- Requiring all fleet vehicles meet the United States Department of Transportation (DOT) regulations and have lockable cabs and cargo area
- Requiring all paper shredded meets original equipment manufacturer (OEM) specifications of: continuous shred, indefinite length, and 5/8″ cutter width or less
- Conducting comprehensive third party background checks on owners and officers of companies
Furthermore, NAID certification requires an initial third party to conduct random operational audits, as well as ongoing audits to ensure compliance with all security guidelines and procedures. The NAID vendors without AAA-certification are not subject to any of these requirements.
SERI R2:2013 Certification
What is SERI?
Sustainable Electronics Recycling International (SERI) is a non-profit organization dedicated to the responsible reuse, repair, and recycling of electronic products.
SERI is the housing-body for the R2 Standard and works with a coalition of partners to raise awareness of electronics repair and recycling issues around the world.
What does R2 Certification mean?
The Responsible Recycling Standard
The R2:2013 Standard is the leading global certification standard for the electronics reuse and recycling industry. The requirements in the R2 Standard are designed to protect people, protect the environment, protect data, and preserve resources. This is achieved through rigorous annual 3rd-party audits of R2 certified facilities, and through transparency and accountability throughout the entire reuse/recycling chain of used electronic products.
R2:2013 was developed through an open and transparent multi-stakeholder process and consists of the following ten provisions:
Provision 1: Environmental, Health, and Safety Management System
An environmental, health and safety management system (EHSMS) is the foundation upon which the R2 requirements rest. The EHSMS is the mechanism to continuously improve environmental, and health and safety performance.
Provision 2: Reuse, Recover Hierarchy of Responsible Management Strategies
The R2 Standard requires a written policy for managing used and end-of life electronic equipment based on a Hierarchy of Reuse, Materials Recovery and Energy Recovery or Land Disposal, which is only allowed “if no reuse or recycling options are viable”. The hierarchy is implemented in the operational procedures of each organization.
Provision 3: Legal Requirements
Identifying and complying with environmental, health & safety, data security and import/export legal requirements is an important provision of the R2 standard. This provision outlines your requirements to conform to the R2 Standard and includes sample reporting documents and links to relevant resources.
Provision 4: On-site Environmental, Health, and Safety
The goal of Provision 4 is to protect the recycler’s workforce, public health, and the environment. This includes identifying and controlling EH&S hazards, having the technical capability to process material and maintaining good housekeeping standards. These requirements should be incorporated with developing your Environmental, Health and Safety (EH&S) Management System required in Provision 1.
Provision 5: Focus Materials
R2:2013 requires the responsible management of Focus Materials throughout the recycling chain. Throughout the R2:2013 standard, various requirements are imposed on the need for qualification or “due diligence” of downstream vendors.
Provision 6: Reusable Equipment and Components
Reuse is the preferred management strategy for electronic devices under the R2 Standard. The intent of Provision 6 is to maximize the quality of repair and reuse, as well as to responsibly manage scrap components that do not have value on the reuse market. Unfortunately, Provision 6 is also the area of the R2 Standard that recyclers struggle with the most.
Provision 7: Tracking Throughput
Provision 7 of the R2 Standard focuses on tracking throughput, including ways to track recyclable material, record keeping requirements, and other best-practices.
Provision 8: Data Destruction
Data security and destruction is increasingly important. Provision 8 outlines data destruction requirements for R2 refurbishers and recyclers, and this module outlines guidance on types of data-bearing materials, destruction and sanitization methods, and best-practices.
Provision 9: Storage
Properly storing used electronics is essential for compliance to the R2 Standard. This module outlines strategies for safely and securely storing both focus materials, and reusable equipment and components.
Provision 10: Security
This provision describes examples of security procedures for different aspects of an electronics repair or recycling facility, including template documents and examples.
ISO 14001: 2015 Certification
What is ISO?
The ISO story began in 1946 when delegates from 25 countries met at the Institute of Civil Engineers in London and decided to create a new international organization ‘to facilitate the international coordination and unification of industrial standards’. On 23 February 1947 the new organization, ISO, officially began operations.
Today they have members from 161 countries and 780 technical committees and subcommittees to take care of standards development. More than 135 people work full time for ISO’s Central Secretariat in Geneva, Switzerland.
Through its members, it brings together experts to share knowledge and develop voluntary, consensus-based, market relevant International Standards that support innovation and provide solutions to global challenges.
What are Standards?
International Standards make things work. They give world-class specifications for products, services and systems, to ensure quality, safety and efficiency. They are instrumental in facilitating international trade.
ISO has published 22136 International Standards and related documents, covering almost every industry, from technology, to food safety, to agriculture and healthcare. ISO International Standards impact everyone, everywhere.
What does ISO 14001 Certification Mean?
ISO 14001:2015 specifies the requirements for an environmental management system that an organization can use to enhance its environmental performance. ISO 14001:2015 is intended for use by an organization seeking to manage its environmental responsibilities in a systematic manner that contributes to the environmental pillar of sustainability.
ISO 14001:2015 helps an organization achieve the intended outcomes of its environmental management system, which provide value for the environment, the organization itself and interested parties. Consistent with the organization’s environmental policy, the intended outcomes of an environmental management system include:
- enhancement of environmental performance;
- fulfilment of compliance obligations;
- achievement of environmental objectives.
ISO 14001:2015 is applicable to any organization, regardless of size, type and nature, and applies to the environmental aspects of its activities, products and services that the organization determines it can either control or influence considering a life cycle perspective. ISO 14001:2015 does not state specific environmental performance criteria.
ISO 14001:2015 can be used in whole or in part to systematically improve environmental management. Claims of conformity to ISO 14001:2015, however, are not acceptable unless all its requirements are incorporated into an organization’s environmental management system and fulfilled without exclusion.
OHSAS 18001: 2007 Certification
What is OHSAS?
Organizations worldwide recognize the need to control and improve health and safety performance and do so with occupational health and safety management systems (OHSMS). However, before 1999 there was an increase of national standards and proprietary certification schemes to choose from. This caused confusion and fragmentation in the market and undermined the credibility of individual schemes.
Recognizing this deficit, an international collaboration called the Occupational Health and Safety Assessment Series (OHSAS) Project Group was formed to create a single unified approach. The Group comprised representatives from national standards bodies, academic bodies, accreditation bodies, certification bodies and occupational safety and health institutions, with the UK’s national standards body, BSI Group, providing the secretariat.
Drawing on the best of existing standards and schemes, the OHSAS Project Group published the OHSAS 18000 Series in 1999. The Series consisted of two specifications: 18001 provided requirements for an OHS management system and 18002 gave implementation guidelines. As of 2005, around 16,000 organizations in more than 80 countries were using the OHSAS 18001 specification. By 2009 more than 54,000 certificates had been issued in 116 countries to OHSAS or equivalent OHSMS standards
What does OHSAS 18001 Certification Mean?
OHSAS 18001, Occupational Health and Safety Assessment Series, (officially BS OHSAS 18001) is an internationally applied British Standard for occupational health and safety management systems. It exists to help all kinds of organizations put in place demonstrably sound occupational health and safety performance. It is a widely recognized and popular occupational health and safety management system.
Its supporters claim that an occupational health and safety management system (OHSMS) promotes a safe and healthy working environment by providing a framework that helps organizations to:
- Identify and control health and safety risks
- Reduce the potential for accidents
- Aid legal compliance
- Improve overall performance
The OHSAS 18000 standards provide organizations with the elements of an effective safety management system which can be integrated with other management systems and help organizations achieve better occupational health and safety performance and economic objectives.
BS OHSAS 18001 specifies requirements for an OH&S management system to help an organization develop and implement a policy and objectives, which take into account legal requirements and information about OH&S risks. It applies to all types and sizes of organizations and accommodates diverse geographical, cultural and social conditions.
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